TalentLoop (Estonia) - End-to-End Recruitment Management System
Overview
TalentLoop began with a simple but powerful idea: streamline the hiring process for growing companies without sacrificing the human touch. The client wanted a platform that could manage everything, from job postings to candidate onboarding, while giving recruiters the tools to move fast & hire smarter.
The task was about designing a workflow engine that respected the complexity of hiring while making it feel effortless. I led the team, starting with a discovery sprint to map out recruiter pain points, candidate journeys, & compliance requirements. Every sprint delivered a functional layer of the hiring funnel, validated through real recruiter feedback.
Technologies
To build a responsive, secure, & scalable system, we chose a tech stack that could handle complex workflows & high user engagement:
Frontend: React.js with Redux for state management
Backend: Node.js with Express & MongoDB for flexibility & speed
Authentication: JWT, OAuth2, & role-based access control
Integrations: LinkedIn API, Google Calendar, Zoom SDK
Cloud Infrastructure: AWS (EC2, S3, SES), Docker, GitHub Actions
Analytics: Mixpanel, Segment
Team
I led a cross-functional team of seven:
- 2 Frontend Developers
- 2 Backend Developers
- 1 UI/UX Designer
- 1 QA Engineer
- Product Owner (Myself)
I facilitated all Scrum ceremonies & worked closely with HR consultants & recruiters to ensure the product aligned with real-world hiring workflows & compliance standards.
Challenges
Interview scheduling system: A challenge was building a flexible interview scheduling system. We had to account for time zones, interviewer availability, & integration with external calendars. I worked with the team to build a dynamic scheduling engine that synced in real time & reduced no-shows by 40%.
Candidate data privacy: The second challenge was candidate data privacy. We implemented GDPR-compliant data handling, including consent tracking, data export, & deletion workflows, all while keeping the UX frictionless.
Accomodating multiple roles: A third challenge was designing for multiple user roles with distinct needs, recruiters, hiring managers, & candidates. Each needed a tailored interface & permissions model. I collaborated with the design team to create role-specific dashboards & workflows, ensuring clarity without clutter.
Uniqueness
TalentLoop stood out for its recruiter-first design & automation features:
- AI-powered resume screening & ranking
- Custom hiring pipelines with drag-and-drop stages
- Automated email sequences for candidate engagement
- Real-time collaboration tools for hiring teams
Conclusion
We launched TalentLoop to a pilot group of HR teams across three companies. Within the first month, time-to-hire dropped by 25%, & recruiter satisfaction scores jumped significantly.
Project name : TalentLoop
Role : Product Owner
Industry : Recruitment solution
Methodology : scrum
